One thing many brides-to-be overlook is temperature, which is unfortunate because it can be a huge factor in the comfort of your guests. Think about the attire you are asking your guests to wear. If it’s hot and the men at your wedding are required to wear suits and ties, they might fall over from the heat. If you’ve asked the women to wear cocktail dresses on a night that suddenly turns cool, there will be many regrets over bare calves and sleeveless dresses. I strongly advise you to take stock of your guests’ comfort in this regard.
For an outdoor wedding, this seems pretty straightforward: you need to protect your guests from the elements. You likely are aware that you can put up a tent to block the sun, wind, or rain from interfering with your guests’ enjoyment of the festivities. But there are always other details to consider. Take a good look at your menu, including your plans for the cake, if it will be outside. Choose things that are OK to sit in warmer temperatures, foods that won’t congeal or make your guests ill. It doesn’t matter how beautiful your wedding was if you give your guests food poisoning. People tend to remember being poisoned. Fans can add some relief in both indoor (if your venue lacks central air) and outdoor situations, but they can’t be too strong or they can cause hair and wardrobe malfunctions. If your wedding is indoors and you are afraid the room will get too hot, find out what they normally keep the thermostat set to. They might overcompensate for the heat and the room might be quite cold. You may want to advise female guests to bring a shawl or wrap, or possibly negotiate a different temperature for the room. For a signature drink, I recommend something tropical or fruity, served over ice. It will get your guests thinking cool thoughts!
But what about if your wedding is scheduled for late fall or winter, or if you happen to catch an unseasonably cool night? If your outdoor wedding starts to look like a scene from Frozen, you can add heating lamps to your outdoor décor to help thaw everyone out. Be sure to ask the venue if they have heaters or if it is something you might need to rent. If you are renting chairs, tables, or tents, the same company may be able to provide heating units. If your wedding is indoors, again, it is good to find out how high the heat setting will be. After all, you don’t want your guests to overheat when they are dancing. Also, if you are having your wedding at an older or atypical venue, you may want to check your location out for drafts and the like. You don’t want an icy draft to cause your dear great aunt to complain that she was sitting in the arctic tundra when you meant for her to be sitting at a table of honor. Personally, I like to place bathroom heaters in both the mens’ and womens’ rooms for winter weddings. A small space heater will warm the place up to a comfortable level and be a nice respite from cold weather or chilly ballrooms. Mine warms the tile nicely, making a toasty treat for all the women who switch out of uncomfortable shoes and into flip flops for the reception. Remember, even if you’re inside, people get chilly. I find a small space heater designed for bathrooms can actually end up a gathering place for guests. It can also be a good prep area for the bride when she needs a touch up. They are much better and safer than using the bathroom hand drier. I also like hot beverages, like a hot toddy or a butterscotch Schnapps hot chocolate, as a signature drink for chilly days.
Hope this was of some help!